PC is used to achieve tasks such as file handling ,for word processsing, spreadsheets, presentions, Internet access, emails and viewing PDFs. Skills are needed to know which program best which task. Office application consist of word, exel, powerpoint, publisher and access. Microsoft word is use for creating documents, powerpoint for presentations, exel for spreadsheets and access for database. Internet explorer is most important for research. For sending and recieving emails outlook express can be used. Viewing PDFs Acrobe Reader can be used. For audio or vidoes windows media player is the one to use.
It is most important for teritary studies to have the skills to produce a range of documents. This tutorial will be covering how to create documents using microsoft word and excel.
Reading One summary: Using Microsoft Word for Apa Tasks.
General Tips: To delete any mistakes from your work there are two ways to do this, one backspace which deletes from front to back and the delete key which deletes from front to back. These two keys are on the keyboard. Undo button which appears on the toolbar allows you to cancel out your last mistake. The opposite of this is Redo which does the opposite to undo. To centre your work go to paragraph indents and spacing then allignment then centre. To adjust your typeface use font size 11or 12 and Times New Roman. Setting Margins and Allignments your normally go page set up and then click on margins. To Alphabetize your work just click on table sort and then ascending. To keep heading with text you click format then paragraph then click on line and page breaks and click on keep heading with text. To set indents you would go paragraph and then indents and spaing. Page headers and footers can be inserted by clicking insert header and footer, for page numbers
Click View, then click Header and Footer.
2. With the cursor inside the header, align the text to the right . Click the Align Right icon on the toolbar, or
b. Click Format, then Paragraph, then change alignment to right.
3. Type a header, followed by five spaces.
4. On the Header window (it opens when you select Header and Footer), click the Insert Page Number icon. Irregular spacing between paragraphs because this cannot be done by double line spacing icon you need to follow this way
ighlight the text you want to change.
2. On the menu bar click Format, Paragraph.
3. Set the Before and After boxes to 0.
You may also have to set Line spacing to Single and then reset to Double.
How to Avoid Irregular Spacing: Pasting Text from the Internet
Do not use the Paste command to insert electronic copy. Instead, use Paste Special… from the Edit option on the Menu Bar as shown below.
1. Highlight and copy electronic text.
2. Open a new document.
3. In the new document window, select Edit, then Paste Special… If you use just Paste, you will bring in hidden formatting codes from the electronic text.
4. When the Paste Special… dialogue box appears, select Unformatted Text. How do I avoid "orphan" headings?
1. click Format, then Paragraph
2. click the tab for Line and Page breaks
3. click Keep with Next
4. click OK
DOT LEADERS FOR TABLE OF CONTENTS
To do dot leaders successfully you need to click on the paragraph icon and then tabs.
CUSTOMIZE THE TOOLBAR
1. Click Tools, then Customize . . . , and click the Toolbars tab on the open window.
2. Click New, and type a name for the new toolbar. Click OK to close.
3. Now click the Commands tab. You will see your choices by category (File, Edit, View, Insert, and so on). Clicking on a category will open the command choices for that category.
4. Elsewhere on the screen you’ll see your new toolbar—at this point small and empty.
USE DOCUMENT COMMENTS
When you send a paper for review, the reviewer can insert comments into the margins of your text
1. on the menu bar, click View
2. click to turn on the Markup icon
Line spacing would be achieved by clicking on the paragraph icon and then line spacing and then double. CUSTOMIZE AUTO-FORMATTING for LISTS
On the menu bar, click Format, then AutoFormat…
2. When the AutoFormat window opens, click on the Options button to open the AutoCorrect window (see Figure 10).
3. Click the tab titled AutoFormat As You Type.
4. Click to remove checkmarks from Automatic bulleted lists and Automatic numbered lists.
Reading Two Summary: Graphic File Format
Bitmap (bmp) is the standard windows bitmap image format for PC's which is use as the format to save images to be use as the desktop image. There is a specificationof
a 1-bit to 24-bit depth for the image,
which will effect both the amount of colours and file-size of the image.
comuserv (gif) is a compressed format that is designed to minimise file transfer time over phone lines. GIF is the file format commonly used to display indexed-color graphics and images in HTML documents, over the World Wide Web and other online services. The GIF format supports "moving" frames or annimations
Joint Photographic Experts Group is (jpg) is commonly used to display images on the Internet. Unlike the GIF format however, JPEG retains all the color information in an RGB image. Saving an image in the JPEG format automatically compresses it, greatly reducing the file size of the stored image. Opening a JPEG image automatically decompresses it. When saving in JPEG format, you can specify both the image quality and speed it travels on the Net by controlling its compression level. The higher the compression (lower the number), the quicker the image will transfer, but the more image quality is lost. Two types of jpg Optimise which retains the colour quality of the image and progressive which allows the image to be displayed gradually when viewed on the internet. progressive jpg images require more RAM for viewing and are not supported by older web browsers.
The Tagged-Image File Format (tiff) is used to exchange files between applications and computer platforms as it can be read by both Macintosh or IBM compatible / Windows (PC's) computers. The TIFF format produces high quality images that support LZW compression, a method of image compression that uses a mathematical formular to compress the image without discarding detail from the image. It is therefore a lossless compression. Because of it’s high quality, the Tiff format is the preferred graphic format for all professional printing.
PhotoShop Document (.psd ~ .psp ~ .spp) the image formats disscussed prviously are all flat images i.e they have one layer of visual data. Layered image formats are the one which support more than one visual layer of data. Layers within an image file can be edited idependenty of each these changes can then be saved in a file provided they are saved in an image format that suppports layers.
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